Board meetings are generally held monthly at 6:00 PM. Meeting dates are decided by the board and announced to owners in both board meeting minutes and email messages. Owners may attend\participate in the meetings either in person or via videoconferencing.
Anyone wishing to speak may do so during the open forum period. Here’s how:
- During the open forum time only the Board President will respond to questions from a Homeowner. Other Board members and Officer will not respond unless called upon by the Board President to do so.
- Homeowners that desire time to speak will need to write their name, unit number and topic on a note card at the beginning of the meeting. This will then be turned into the Member at Large Director before the open forum for tracking and follow up.
- Unit homeowners may address the Board for up to 2 minutes. If the homeowner is in the middle of a sentence they will be allowed to finish that sentence before being seated again. Homeowners will be allowed to address each topic desired only one 2 minute period.
- Board President may question the homeowner about the concern. The other board members may only question the homeowner if granted permission from the Board President. Other homeowners are not entitled to be recognized or comment/question the homeowner that is speaking, except with permission form the Board President.
- Once the open forum period is closed, the homeowners are not allowed to participate and may not seek to be recognized unless the Board specifically request input from them.
- Speakers must observe rules of decorum and not engage in disruptive behavior. The time guidelines ensure that all of those homeowners that wish to speak can have the opportunity.